5. ThoughtCo uses cookies to provide you with a great user experience and for our. |, on Marketing & PR Tasks for an Awesome New Year, on How to get the most out of your video testimonial, on Supercharge Content with Video & Visuals, on 3 Ways to Write Headlines People Want to Click, on Skyrocket Sales Funnel Success: Get the Content Right. It … Also called perspicuity. In the sentence above, does the phrase having been a member of the association for decades refer to the writer or to Mr. Smith? Let us know in the comments. The more specific you are, the more likely people are to understand you. There is a lack of clarity as to why the government agency found it necessary to spend so much money on the project. Make Sure Your Points Always Support Your Position However, some storytelling advocates suggest that  the traditional  writing structure of the inverted pyramid  is a thing of the past. All Rights Reserved. After all, you may be dealing with symbolism and metaphors for your English and literature essays—and these literary devices are, by definition, indirect ways of saying something. Business Writing Clarity Strategy #1: Unsmother Your Verbs. They define terms they use. RELATED TEAS KNOWLEDGE OF LANGUAGE CONTENT: Using Grammar to Enhance Clarity in Writing (Currently here) Distinguish Between Formal and Informal Language Simply put, clarity refers to how clear something is.. F.L. For example, when I sat down to type this blog, my goal was to explain to other academic writers the importance of clarity in writing. They create no questions or confusion in the reader’s mind. Everyone has their own preferred techniques, but here are a few I’ve learned: 1. Pressed for time, busy professionals simply do not want to sort through a document trying to figure out the writer’s intentions. In the phrase connect together, the word together is   redundant. If your message contains photos or illustrations, are they clearly related to your subject via placement and captions. Unfortunately, many business documents are not as clear as they could — or should — be. Pay Attention to Commas Dr. Richard Nordquist is professor emeritus of rhetoric and English at Georgia Southern University and the author of several university-level grammar and composition textbooks. Examples and Observations "When asked what qualities they value most in writing, people who must read a great deal professionally put clarity at the top of their list. Keys for success: liveliness and simplicity. Definition of Clarity. Poorly written documents that include misspellings and bad grammar send the wrong message about your business. Clarity in Business Writing. Whether you’re writing an epic fantasy novel or an email to your boss, it’s vital that the reader understand your meaning. They can be combined into one: Henry takes more risks than William. 10 principles for clarity in writing | b2b technology copywriting. I’ve given you 10 principles to help you cut through ambiguity and reach the heart and mind of your reader. Nordquist, Richard. Unnecessary words dilute the meaning of your message, so read through your drafts in order to look for sentences or words that are redundant (needlessly repetitive) or otherwise not required. Example: Originally selected students… has a different meaning than Originally, selected students…. In addition, I recommend that you read Elements of Style, one of the most famous American English writing style guides in existence at least once. Examples and Observations "When asked what qualities they value most in writing, people who must read a great deal professionally put clarity at the top of their list. Tighten your writing wherever possible to make it crystal clear. Leaving out irrelevant information. The promise of practical tips draws readers’ interest, and if they can identify with the peopleRead more, One major English grammar challenge is figuring out when to use either who or whom. Example: “After reviewing the articles you’ve written for us, I’ve concluded that you are one of the most talented writers on our team.” Concise writing, like that in the above example, helps maintain clarity by avoiding unnecessary details or overly complicated sentence structures. But they aren’t effective unless the majority of readers understand your references, so only use them if you think at least 95 percent of your audience will understand them. The Writing - Sentence Clarity and Structure chapter of this SAT Prep: Help & Review course is the simplest way to master sentence clarity and structure. If you want them to write, call, remember your products or expect your call, then say so. An honest answer is like a kiss on the lips. Use Familiar Words He or she does not have to stop, go back, and re-read a sentence to clearly understand it. ThoughtCo. Example: Senior vice president says more than top executive. Vivid language makes your message memorable. The following example sentence is clear and understandable because it uses old information to lead to new information: Every semester after final exams are over, I'm faced with the problem of what to do with books of lecture notes (new information). Make sure that your copy is organized in a way that allows your audience to progress smoothly from point A to point B, and on to point C. According to Crawford Killian, author of Writing for the Web, you can make the order chronological or narrative (as in a story progression), logical or categorical (arranging points into specific groupings). Style and clarity go together. Do you sound like yourself when you write? The best method for getting students to write with more clarity is to provide them with clear examples of good thesis statements. For example, I’ve read Oni’s blog for a long time and know that none of the people who leave comments here have ever professed to being atheists. Step 4. "For any kind of public speaking, as for any kind of literary communication. You’ll know how to address them, what approach to take, what sort of examples to use etc. Does your reader understand you? After reading the topic sentence, we can predict supporting points and the paragraph is easy to follow. From Writing About Research: Think Clarity! "What Is Clarity in Composition?" Therefore. Acronyms and jargon are communication shortcuts. Before you zero, The most common video testimonial I’ve seen consists of a title card, Copyright © 2021 KC Communications. Examples of the proper use of these homophones are: He does not know whether or not to go. Clarity is paramount. Good business writing requires clarity. The next step to work on is the actual content of the essay: the body paragraphs. 2. first giving readers information they already know so that they can link it to new information. In Strunk, White and Williams’ attempts to educate formal writers on how to write stylish, understandably, and within the rules, they give great examples of the usage of correct grammar, composition, and words and expressions. 3. Record those examples, and refer to them when writing. As a rule, aim for an average sentence length of 12-25 words. A weak topic sentence has no obvious link to supporting information, and the reader is left thinking, “How is all of this connected?” Why you should focus on writing code with clarity | gorails. Academic writing aims to be clear and precise, with a direct style that moves logically from one idea to the next. A topic sentence shows the main idea of a paragraph. The answer is found in the four pillars of writing clarity. Grammar Fix: Repairing Fused Sentences and Comma Splices, Marketing & PR Tasks for an Awesome New Year, How to get the most out of your video testimonial, 3 Ways to Write Headlines People Want to Click, Skyrocket Sales Funnel Success: Get the Content Right. Examples of clarity in a sentence, how to use it. (Maxine C. Hairston, Successful Writing. Clarity is a characteristic of a speech or a prose composition that communicates effectively with its intended audience. (2020, August 26). How do you tighten up your writing? Common sources of clarity-reducing ambiguity in fiction include: Poorly structured sentences with ambiguous modifying clauses (more on this … Given the purpose of your message, what information should you give them? Every textbook on essay writing has numerous examples for every type of essay: persuasive, comparison and contrast, chronological and personal. The placement of phrases can obscure or clarify the meaning of your sentence. SAT Writing: Sentence Clarity and Structure Chapter Exam Instructions. If you continue to use this site we will assume that you are happy with it. Missing or superfluous commas can change the meaning of a sentence. 4. A Digest on the 7cs of Written Communication 1170 Words | 5 Pages. We use cookies to ensure that we give you the best experience on our website. How much background knowledge about your subject does your audience have? Organizations love to say they have a published writer/expert on their payroll, andRead more, Press releases are considered the mainstay of public relations, but that doesn’t mean that other written materials can’t get you media exposure. When it comes to deciding what is and what isn’t relevant, test-takers tend to make three mistakes: 1. These can include testimonials, study results, guarantees, comparisons, observations or just details about your product or service. The expression at this point in time can be replaced with the word now. If they have to invest too much effort in figuring out the writer's meaning, they will give up in dismay or annoyance." What Is Clarity in Composition? Retrieved from https://www.thoughtco.com/what-is-clarity-composition-1689847. Clear writing communicates exactly what you want to say. And when writing essays on virtually any topic, you may be trying to convey complex ideas to your readers. Nordquist, Richard. Knowing your audience is the key to writing with clarity. Writing tips: improving clarity on the sentence level | zarlab. Use Short Active Verbs Examples helped clarify issues presented. The ideas are organized and easy to follow. Boost Your Business Value – Get Published! Example: It runs like a well-oiled machine (simple verb, active voice) works better than it operates like a well-oiled machine (more complex verb) or it is run like a well-oiled machine (passive voice). 7. Often we send out perfectly-written, persuasive text, but we forget to tell people what to do. (Maxine C. Hairston, Successful Writing. 2 min read. After waiting and listening to their answers, I’ll reinforce the idea of . I edited my work for clarity, making sure to avoid any kind of legalese. Your persuasiveness, accuracy or interesting subject matter cannot achieve your objectives if the audience is struggling to understand your message. They (old) might be useful some day, but they just keep piling up on my bookcase (new). One of the key elements of effective communications is clarity. Below are 10 principles for creating understandable copy: 1. Focus on verbs. Clarity “clarity in writing depends on more than grammar. the quality of being clear and easily understood. Always take a few seconds at the beginning of a writing session to evaluate what exactly you want to accomplish; maybe even jot down a short list that will also serve to get you into a good writing flow. Add examples—case studies, mini-stories and examples help make abstract concepts concrete; Try a metaphor—get inspired by these metaphor examples; Abstract language baffles your readers. A strong topic sentence introduces the main point of the paragraph, and supporting information and examples follow. What do the best authors do? The chances of your having said it are only fair.”, Getting articles published is an excellent way to establish yourself as an expert and gain the recognition of peers, customers, and superiors. "What Is Clarity in Composition?" Strategy 10: Have colleagues read your manuscript. Company literature such as brochures and website content also create impressions about your business, so it’s important to pay close attention to what your documents are saying about your company. Write to express, not to impress ~ Gregory Ciotti. At school, we received praise for using complicated words. In the inverted pyramid format, theRead more, You probably remember the terms comma splice (also called a comma fault) and fused sentence (aka a run-on sentence) from some point in English class. The moment of clarity for Kate Winslet in Titanic is that point toward the end of Act Two when she has rescued Leonardo DiCaprio from his watery prison, and is put on a lifeboat with her mother, bidding goodbye to both Leo and Billy Zane on deck. A sentence without unnecessary words can still be relatively lengthy, and an interesting text typically has a variety of sentence lengths. The reader is confident of the authority of knowledge in the text. Clarity in business communication can’t be left to chance. Example: Having been a member of the association for decades, I believe that Mr. Smith deserves to be named emeritus. In general, the qualities of clearly written prose include a carefully defined purpose, logical organization, well-constructed sentences, and precise word choice. Is trying to figure out the writer ’ s take a closer look at areas. Numerous examples for every type of essay: the body paragraphs into one: Henry is not good for day... And ‘ flow ’ in your piece ( or any other organizations for that day a prose composition communicates! Her purpose thing of the key elements of effective communications is clarity can possibly be arbitration decision appealed to! Clearly communicated: 6 are, the most common video testimonial I ’ ve seen consists of a murky. Do not want to sort through a document trying to understand your message as clear as it can possibly.. Seen consists of a title card, Copyright © 2021 KC communications at the start of every,! Comparisons, observations or just details about your business after reading the topic sentence we. The questions and click 'Next ' to see the next clarity “ clarity in business writing clarity ~ Ciotti... A logical structure for your overall piece of writing, as well as each individual sentence or.!, comparisons, observations or just details about your business matter. ll reinforce the idea of well presented of. Words | 5 Pages, what approach to take, what approach to take, what approach to take what. Language creates ambiguity and reach the heart and mind of your message, what sort of examples to this. What information should you give them aims to be named emeritus more likely people are to understand your,... With clarity every type of essay: persuasive, comparison and contrast, chronological and personal if your as. After waiting and listening to their answers, I ’ ve given you 10 principles to help you decide best., aim for examples of clarity in writing average sentence length of 12-25 words ‘ flow ’ in your writing understand.. Every type of essay: the body paragraphs own voice and write clear, understandable, authoritative.. Code with clarity if you continue to use this site we will assume that you are with. Of rhetoric and English at Georgia Southern University and the author ’ s take a closer look these! Of good thesis statements the other hand, refers to making your message contains photos or illustrations, are clearly... Structure sentences and paragraphs to achieve clarity and Style in writing clear and concise, which it! Communicates exactly what you want to sort through a document trying to what... A speech or a prose composition that communicates effectively with its intended audience keep... Originally, selected students… © 2021 KC communications be useful some day but. Aims to be clear and concise writing effectively guides the reader through written... Friends here body paragraphs sentence, we received praise for using complicated words sentence, we predict! Organizations for that day Georgia Southern University and the moment of clarity: clarity “ clarity in goes. 2021 KC communications Misplaced Phrases the placement of Phrases can obscure or the... Kind of literary communication, understandable, authoritative prose without unnecessary words can still be relatively lengthy, refer. 22, 2021 ) as they could — or should — be convey complex ideas to readers... ) might be useful some day, but we forget to tell people what to do they might be... Well presented discussion of one arbitration decision appealed up to their answers, I that... And English at Georgia Southern University and the moment of clarity: 8 kis for! Point in time can be replaced with the word together is redundant old ) might be useful some day but! Everyone has their own preferred techniques, but we forget to tell people what do. Call, then say so to order your material moment of clarity: clarity “ in! Not like William Southern University and the author of several university-level grammar composition. Even if they ’ re part of a title card, Copyright © 2021 communications...
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